Students must report to financial aid in their Self Service/Financial Aid/Financial Aid Dashboard/Offers/Other Resources portal section any scholarships and other third-party programs sending funds to or directly to the student from outside sources including high school, community, civic, employers, and professional associations.

 

When reporting an award, please use the official name of the scholarship and the awarding organization. A separate submission should be completed for each scholarship and/or for every academic year received.  If the award amounts are for the full year, all semesters and terms should be reported as soon as you are notified of a scholarship or award.

 

The Office of International Students and Scholars processes International sponsor billing. For information, please visit the Services for Sponsored Students page.

 

 

Third Party Scholarships

• What happens to scholarship checks?

  If your scholarship sponsor sends your scholarship check directly to the University, it will be applied to your student account after the 100% Refund, Nonrestrictive Drop/Add Deadline to the Fall semester unless the sponsor specifies otherwise.

• What do I do if I receive a scholarship check or other assistance?

  If your scholarship sponsor sends your scholarship check directly to you, follow these instructions to make sure it is applied to your bursar account:

   

  • If the check is made out to the University:  Make sure your Banner ID/Name is on the check and deliver to the Bursar's Office at the address, 113 Student Union, or mail to:

  OSU Bursar – Scholarships

  PO Box 25848

  Oklahoma  City, OK 73125-0848

  • If the check is made co-payable to you and the University: Make sure your Banner ID/Name is on the check, endorse the check, and deliver to the Bursar's Office, 113 Student Union.
  • If the check is made payable to you only: It is your responsibility to report this resource to financial and to apply any funds necessary to your student account.  It is recommended to deliver to the Bursar Office to apply to your bursar account.
• Where do I submit checks if I'm a scholarship provider?

  OSU Bursar – Scholarships

  PO Box 25848

  Oklahoma City, OK 73125-0848

• What if I have additional questions?
  Email the Bursar's Office at bursar.epayment@okstate.edu.

 

Third Party Billing Process

A financial sponsorship is an agreement by a third-party sponsor such as an agency, company, foundation, or organization to pay all or a portion of a student's tuition and/or fee charges. The specific tuition and fees the third-party entity agrees to pay are called authorized charges.

 

Students can request  third-party / sponsored billing, which is an arrangement where OSU  bills the student’s third-party sponsor for authorized charges on the student’s behalf. The Third-Party Billing Application can be found on the bursar website under Resources & Forms. In these cases, the third-party sponsor requires a bill from the University before remitting payment. If your sponsor requires an invoice before sending payment to the University, we ask you provide OSU  with a letter of authorization from your sponsor detailing the award and their billing instructions. The letter should include your Banner ID and name, the name and address of the organization, what costs will be covered, dollar amount, and the semester(s) the award will cover. Authorization should include any other information to ensure proper billing. Email this information to bursar.epayment@okstate.edu.

 

The third-party sponsor will be issued a bill after the end of the semester’s add/drop period. Students whose sponsor has not authorized full payment of all tuition and fees are responsible for paying the remaining charges.

 

If the third-party sponsor does not pay the bill by the end of the semester, the student is responsible for the payment of the unpaid charges.

 

A late payment fee and financial enrollment hold will be placed on the student’s account until the balance is paid in full. Students are encouraged to remain in contact with their third-party sponsor until the balance is paid in-full.

 

If you have questions about third-party / sponsored billing, please contact our Bursar Third-Party area at bursar.epayment@okstate.edu.

 

 

Student Responsibilities

Students have responsibilities as a third-party billing student:

1. Ensure OSU has billing authorization information from your third-party sponsor each semester. Complete the Third-Party Billing Application which can be found on the bursar website under Resources & Forms.  Students should contact the Third-Party area by the first week of the semester to email their billing information to bursar.epayment@okstate.edu.
2.  Pay any charges not covered by your third-party sponsor.
3. Pay the balance in-full if your third-party sponsor does not remit payment. Students need to follow-up with their sponsor regarding outstanding payment.

 

Third Party Exclusions

Third-party / sponsored billing is not the same as tuition reimbursement between a student and an employer or other organization. Under tuition reimbursement, a student is required to prove they already paid for tuition and fees and earned certain grades before they can request reimbursement directly from an employer or other organization. OSU is usually  not involved in tuition reimbursement agreements between students and their employers or any other organization.

 

Below are additional examples that are excluded from the third-party / sponsored billing process:

• AmeriCorps
• 529 Plan Payments: When paying for qualified education expenses, the account owner initiates payment through their plan. A 529 plan can send payments directly to OSU or to the account owner (payor) for reimbursement. The account owner can choose to have the funds remitted electronically or by check, and they can receive the funds to their bank account or to OSU. Please include the Banner ID and student name when sending the payment to OSU.
• Post 9/11 Veterans Benefits